Privacy Policy

Privacy Policy

This is the Privacy Policy of the Mindfulness Lifestyle (57 667 112 523) describes how I collect, use, and protect your personal information when you use my website and services.

If you have any questions or concerns about how your personal or sensitive information is being handled, please do not hesitate to contact me.

I choose to voluntarily comply with the Australian Privacy Principles set out in the Privacy Act 1988 (Cth) (Privacy Act).

I understand that visitors from the EU may access this site, so I also aim to comply with the General Data Protection Regulations (GDPR).

1. Information We Collect

If you engage with me via this website, or choose to become my client I may ask to collect the following kinds of personal information from you, including:

  • your name, email address and phone number
  • the country that you live in
  • your opinion about future topics, products or services that may interest you
  • information that allows me to tailor content to your needs when you sign up for one of my webinars or promotional events
  • your IP address, and information about your browsing history to help me improve the usability and appeal of my website (more information about this is found in the section on Cookies below)
  • if you are an employee or contractor, or propose working with me in that capacity, information about your qualifications, skills and work experience
  • if you are a supplier or prospective supplier, information about your business skills, services, products and prices

2. How I Use Your Information

Where practicable I will only collect personal information about you directly from you or sources managed by you. However, in some circumstances I may obtain personal information from a third party. If this information is obtained contrary to this Privacy Policy and the Privacy Act, I will destroy or de-identify such information within a reasonable period.

  • you contact me with a question, comment or inquiry
  • you subscribe to my newsletter
  • you attend a webinar, seminar or event where I am hosting or presenting
  • you correspond with me on a social media platform such as Facebook, LinkedIn, Instagram or similar sites
  • you opt in to receive a free resource from me or sign up for my newsletter
  • you book a consultation or purchase a product or service from me
  • you share general information relating to your business or personal life
  • you provide me with a testimonial
  •  visit your website or social media profiles in preparation for working with you
  • My] website automatically collects information about you and your activities on my site (including analytics and cookies – more information on this is set out below)
  • a third-party supplies information to me, such as when you are referred or introduced to me by a mutual acquaintance

I may collect your personal information to:

by various means including when:We use the information we collect to:

  • respond to your enquiries
  • provide you with my products or services at your request
  • monitor or improve the use of and satisfaction with my website, products or services
  • share the latest news and developments relevant to my work
  • let you know about my expertise, and products or services that may be of interest to you

I may, from time to time, send you newsletters, invitations and updates about my services. I will only do so if you have requested to receive such communications through a double opt-in process. You can opt out of receiving and further such communications by replying to the message you received, or by clicking the “unsubscribe” option at the bottom of any marketing e-mail from me.

I will only collect your information:

  • with your full awareness and consent, such as when you email me, tick a checkbox or fill in a form to provide me with information
  • if I need to provide you with information or services that you request
  • if I am legally required to collect it
  • if collecting the information is necessary to preserve life or keep someone safe from harm
  • for necessary administrative processes if you become my client
  • if I believe that I can demonstrate a legitimate interest in using your data for marketing purposes, although I will always give you a choice to opt out

If you do not provide me with information when requested to do so, I may not be able to carry out your instructions, particularly numerology consultations or achieve the purpose for which the information is being sought.

Sensitive Information

I understand that some information is particularly sensitive, and that you are trusting me to keep this information confidential.

The sensitive information I collect from you may include:

  • Medical history
  • Birthdates
  • Lifestyle
  • Wellbeing
  • Relationships
  • Business information
  • Trade secrets
  • Goals
  • Challenges
  • Financial information

I will only collect sensitive information by methods that are reasonably secure, such as:

  • through my intake form in Google or Calendly when you book an appointment
  • in a zoom consultation or face to face
  • when you send me information in an email (please note that email may not be sufficiently secure – if the information is extremely sensitive, ask me about alternative ways to share it with me.)

The reason why I collect your sensitive information is:

  • so that I can provide you with the services you have requested from me
  • to ensure that I am providing you with the most appropriate services

3. Information Sharing

I do not sell, trade, or rent your personal information to third parties.  I may disclose your information if required under the following circumstances:

  • to provide you with the services you have requested
  • to send you products that you have purchased
  • where disclosure is necessary to carry out your instructions, such as [corresponding you’re your medical team
  • where I use support services to assist me in my business
  • to engage in professional supervision, although any information I share under these circumstances is de-identified to preserve client confidentiality
  • to refer you to other service providers at your request

Who Disclosure May be made to

You consent to me sharing relevant information on a strictly need-to-know basis with:

  • people you authorise me to correspond with, as reasonably required to carry out your instructions
  • my employees / subcontractors
  • Third party providers who assist with
    • accounting
    • administration
    • archiving
    • auditing
    • business consulting
    • email marketinglegal or financial advice
    • professional supervision
    • website maintenance
    • technological services 

I will also disclose your information if required by law in response to a subpoena, discovery request or a court order, in compliance with mandatory reporting obligations, or in circumstances permitted by the Privacy Act – for example, where I have reasonable grounds to suspect that someone is engaging in unlawful activity, or misconduct of a serious nature, that relates to my work with you. I may also make a disclosure to an appropriate authority if I have serious concerns about your health, safety or wellbeing.

I will use reasonable means to protect the confidentiality of your information while in my possession or control. I will not knowingly share any of your information with any third party provider other than the service providers who assist me with necessary business activities or the services I am providing you.

If you have any concerns regarding the disclosure of your information, please do not hesitate to get in touch with me to discuss this personally.

4. Data Security

I implement appropriate security measures to protect your personal information.

  • Sensitive information is stored in a locked filing cabinet and on a facial recognition computer with a high level of cybersecurity.
  • Only I have access to your sensitive information
  • releasing information to service providers on a strictly need-to-know basis
  • Some sensitive information may be stored securely online, or in the cloud through Microsoft. You can find out more about their security provisions in the section on Security below.

As mentioned above, your information may also be stored with a third-party provider, where it will be managed under their security policy. The following security policies may apply during our work together:

If you are communicating with me via electronic means such as email, Zoom, contact forms or Facebook or Instagram, I may not have full control over the transmission of storage of any personal information disclosed (although I try to employ best practice cybersecurity standards at all times). You agree that by participating in such forms of communication you understand and accept that there is an inherent risk of disclosure or loss of your personal information for which I cannot be held responsible. If you are concerned about transferring particularly sensitive information, please ask me about alternative options that may be more secure.

From time to time I may combine information provided by you with information gathered from:

  • your website
  • Facebook
  • Instagram
  • LinkedIn

The AI tools I use are selected based on their privacy and security policies. Below is an overview of the AI tools we use and their purpose:

ChatGPT / Copilot drafting, summarising, brainstorming, and improving communications

5. Your Rights

You have the right to access, update, or delete your personal information at any time. You may also opt out of receiving marketing communications from me.

Access to Information

You can contact me to access, correct or update your personal information at any time. Please send your email to minnie@themindfulnesslifestyle.com.au and expect a reply within 7 working days. Unless I am subject to a confidentiality obligation or some other restriction on giving access to the information which permits me to refuse you access under the Privacy Act, and I believe there is a valid reason for doing so, I will endeavour to make your information available to you within 30 days.

6. Cookies

Cookies are small text files that are commonly used by websites to improve a user’s experience, collect statistics or marketing information and provide access to secure areas. My website uses cookies and tracking technologies to enhance user experience / analyze site performance.

You can choose to configure your browser settings not to accept cookies but this may interfere with the functioning of this website.

I use Google Analytics to collect information about your use of my website so that I can get strategic information about how my website is being used and improve its functionality. You can find out more about the information Google collects and how it is used here:

https://support.google.com/analytics/answer/6004245.

Google also provides an add-on for your browser that you can use to opt-out and prevent your data being used by Google Analytics. You can access that add-on here:

https://tools.google.com/dlpage/gaoptout.

7. Changes to This Policy

When I update my Privacy Policy, I will post a copy of the revised policy on my website. It is your responsibility to check whether any changes have been made since your last visit.

8. Contact Me

If you have any questions about this Privacy Policy, please contact me.

This Privacy Policy was created with the support of Carefree Counsel. Copying it without permission is an infringement of copyright. Look after your business and your clients by creating your own Privacy Policy with a Contracts that Care DIY Pack!